Save Emails or Attachments to File
FileCenter has a special integration with Outlook that can speed up the saving of emails. Read about it in the FileCenter Help > Outlook > Saving Outlook Email.
In Outlook, you can save a whole list of email messages to file. The way to do it is through drag-and-drop:
- Open FileCenter to the drawer/folder where you want to save the messages.
- Go to Outlook and select all of the email messages you want to save. To multi-select, hold down the CTRL key as you click, or click the first message in a range, then while holding down the SHIFT key click the last message in the range.
- Drag the messages from Outlook and drop them into FileCenter.
NOTE: The messages will NOT retain their original date/time. This is an Outlook/Windows deficiency.
Other Email Programs
These instructions are generic for any email client: Outlook, Thunderbird, Eudora, etc.
Save an Entire Message (Including Attachments)
You can save any message, including attachments, as a file in your file cabinet. When you open this file, it will open in your email program and the attachments will still be attached to it. To create this file:
- Select the message
- From the "File" menu select "Save As"
- Select "File", "Email Message", "Outlook message format (*.msg)" or whatever similar option exists in your email client
- Browse to the location where you want to save the message, name it, and save it just like you would for any other file
Save Attachments Only
You can save the attachments as individual files. At this point they will exist independent of the original message and will reside as files in your file cabinet. To do this:
- Open the message
- From the "File" menu select "Save Attachments", "Attachments" > "Save All", or whatever similar option exists for your email client
- Alternatively, right-click on an attachment and select "Save" from the pop-up menu
- Browse to the location where you want to save the attachment, name it, and save it just like you would for any other file