FileCenter Newsletter - March 2020

Working Remotely

In an effort to be good global citizens, we here at FileCenter will be working from home for the next few weeks. Many of you are either doing the same or thinking about it. Some may be unsure how to pull it off.

One of the biggest challenges with working remotely is access to office data and software. At the same time, we live in a day and age where this kind of remote access is easier to achieve than ever before.

In this issue, we'll run through a few ways to provide remote access.

Option 1: Remote Control

The first method may be the easiest, especially if you're only dealing with a few staff members: remote control.

Remote control software lets you control your office computer from any other computer. The computer you're sitting at "drives" your office computer just like a remote control device. Your screen becomes the office computer's screen. Your keyboard the office computer's keyboard, your mouse the other mouse. It will feel just like sitting at your office computer, except that you're actually miles away.

Benefit: If you have specialized software that's only on your office computer, this is the solution for you.

Drawback: If your Internet connection's slow, you may see some slight lag.

How to do it: Sign up for a service like LogMeIn's GoToMyPC. Do a search for Remote Desktop Software for other options.

Every service will have you install a little utility on your office computer. It's lightweight and invisible. It may have you install another one on the computer you'll be using to access the office computer. Connecting is as easy as typing in a username and password. Most services also let you use a web browser for anywhere access.

Option 2: Cloud Drives

If you only need access to your FileCenter cabinets on the office computer, cloud drives are an easy option. You probably already have one on your computer, though you may not be using it. The big players in this arena are Microsoft OneDrive, Google Drive, and DropBox.

Cloud drives "mirror" files between computers (and keep them on the Cloud too). Most of them put a special folder in Windows. Anything you put into this folder automatically gets saved to the Cloud as well. The real magic, though, happens when you connect a second computer to the same account. All of those files get copied to the second computer as well.

The net effect is that you'll have two computers (office computer and home computer) that each share a copy of the same files. If a file changes on one computer, the change is immediately reflected onto the other computer. Whole teams can share the same set of files, getting updates in real-time.

Benefit: It's easy to set up. Everyone's dealing with a local file so there's no slowness. Also, if you lose your Internet connection, you still have access to all of your files.

How to do it: Install whatever service you want to use on 1) the machine that currently houses the files, and 2) each of the machines that should share them.

There will be a special folder in Windows for your Cloud drive. Move all of your FileCenter cabinets into this folder. The files will get downloaded to the other machines automatically.

Finally, install FileCenter on the other computers and set up cabinets to display the files. We have a video that walks you through the process:

FileCenter Tutorial: Cloud Setup »

More Options ...

The two solutions above are the quickest and easiest ways to get up and running remotely. If you'd like a more dedicated solution, check out our blog for more ideas:

FileCenter Blog: Remote Access Options »

Need More Licenses? We Can Help You With That!

To help you get remote access working for you, we're offering a 30% discount on an additional license:

FileCenter for 30% Off »

If you need multiple licenses, our sales staff will be happy to help:

  phone:  801-722-7098
  hours:  9:00am to 5:00pm, Mountain Time

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