It is possible to share separators between users. This is useful if you want to have an office-wide database of separators. This article describes how to set it up.
Step 1: Decide where to put the separators database
All separator information is kept in a database. So sharing separators is as easy as making sure everyone is pointing to the same database.
The first step is to decide where the database should go. It should be on a drive that all of the users can access, mapped to a drive letter. In other words, the users should be able to see the drive as a drive letter on their machine, like C:, D:, or E:. The exact location doesn't matter.
Step 2: Post the database
You should perform this step from the computer where all or most of your separators are stored right now.
- Go into the "Settings" and select the "Separators" option on the left
- Select "Use Custom Location for Separator Database"
- Enter the path you decided on in Step 1 above
- Click "OK"
Your local copy of the separators will be copied to the shared folder.
Step 3: Point the other computers to the shared database
Repeat Step 2 for the other computers. They will now start using the shared database. (They won't overwrite the database; the user's local database only gets posted if no database is found there).
IMPORTANT: If these users have old separators of their own, you'll have to re-create them. Be sure to destroy the old printed copies, as they are no longer valid.